Create Professional Invoices for Free
PDFico's invoice generator creates clean, professional PDF invoices entirely in your browser. No sign up required, no data sent to any server. Fill in your business details, add line items, and download a polished invoice as a PDF in under a minute.
How to Create a PDF Invoice
- Step 1: Enter your business details — add your company name, email address, and postal address. These appear in the "From" section of the invoice.
- Step 2: Add client information — fill in your client's name, email, and address in the "Bill To" section so the recipient is clearly identified on the document.
- Step 3: Set invoice details — enter an invoice number for your records, choose the invoice date and due date, and select the currency you want to bill in (GBP, USD, EUR, AUD, or CAD).
- Step 4: Add line items — describe each product or service, set the quantity and unit price, and the tool calculates the line total automatically. Click the add button to include as many items as you need.
- Step 5: Set your tax rate — enter a tax percentage if applicable. The tax amount and grand total update in real time as you make changes.
- Step 6: Include payment terms — use the notes section to specify payment instructions, bank details, or terms such as "Payment due within 30 days."
- Step 7: Generate and download — click the generate button and your invoice is created as a PDF file and downloaded to your device instantly.
Common Use Cases
- Freelancers billing clients — web designers, copywriters, consultants, and other freelancers can create professional invoices without subscribing to accounting software.
- Small businesses — shops, tradespeople, and service providers who need a quick way to produce invoices for individual jobs or orders.
- Side projects and one-off work — if you only invoice occasionally, this tool saves you from setting up a full invoicing system for a single bill.
- International billing — the multi-currency support (GBP, USD, EUR, AUD, CAD) makes it easy to invoice clients in different countries with the correct currency symbol.
- Record keeping — generate invoices and save them to your computer as part of your financial records for bookkeeping and tax filing purposes.
Frequently Asked Questions
Is my business data stored or shared?
No. The invoice is generated entirely in your browser using JavaScript. Your business name, client details, amounts, and all other information stay on your device. Nothing is sent to a server or stored in a database.
Can I add my company logo?
The current version uses a clean text-based layout without a logo field. This keeps the tool fast and simple. For most freelancers and small businesses, a professional text layout is sufficient for client invoicing.
Does this calculate VAT or sales tax?
Yes. Enter your tax rate as a percentage in the tax field and the tool calculates the tax amount and adds it to the grand total automatically. This works for VAT, GST, sales tax, or any other percentage-based tax.
Can I save an invoice and edit it later?
The tool does not save drafts between sessions. We recommend filling in all details and generating the PDF in one sitting. If you invoice the same client regularly, you can keep the browser tab open while you work or note your standard details for quick re-entry.
Tips for Professional Invoices
- Use a consistent numbering system — sequential invoice numbers (INV-001, INV-002, etc.) make it easier to track payments and maintain clean financial records.
- Set clear payment terms — always include a due date and specify your preferred payment method in the notes section to avoid delays.
- Itemise your work clearly — descriptive line items help your client understand exactly what they are paying for and reduce the chance of payment disputes.
- Double-check amounts before generating — review the subtotal, tax, and grand total before downloading. It is faster to correct a figure before generating the PDF than to redo the entire invoice.
- Keep a copy for your records — save each generated invoice to a dedicated folder on your computer for easy access during tax season or if a client queries a payment.